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đŸ§Ș How to Filter Your List Size to 10k or Less in the Leads App

This guide walks you step by step through how to reduce your list size to 10,000 leads or fewer using the Leads App.

Tommy avatar
Written by Tommy
Updated over a week ago

Keeping your list under 10k is required because the Leads App does not support exporting more than 10,000 records at one time.

If you exceed this limit the system will only export 10k leads.

đŸŽ„ Watch the Training


Step 1: Choose Your Target Area (County)

  1. In the top search bar (“Where would you like to invest?”), type your target county or zip code(s)

  2. Select the county or zip code from the dropdown (example shown in video: Fulton County, GA)

Step 2: Open Filters

  1. Click Filters at the top

  2. You will be taken into Residential Property Filters

Step 3: Apply a Filters, as an example "Absentee" was selected in the Video

Inside Residential Property Filters, the video applies:

A) Absentee Owners

  • Under the filter options, select your filter

B) Property Type

  • Select the property types you want (the video selects multiple types):

    • Single Family

    • Condo

    • Town Home

    • Multi Family

    • Apartment

    • Other

As you add filters, you’ll see them appear in the Summary on the left.

Step 4: Use “Years of Ownership” to Bring the List Under 10,000

This is the key move in the video.

  1. Scroll to Ownership Information

  2. Find Years of Ownership

  3. In the Min box, enter a value to tighten the search

Watch the live result count

At the bottom of the screen, you’ll see See Results (X).

That number is your list size.

Adjust the Min value until it’s under 10,000

The video demonstrates tightening in small steps:

  • Example shown: 15 years was still too high

  • 16 years got closer

  • 17 years dropped the results to 9,174 (under 10k)

Your exact number will vary by county and filters, so keep adjusting until See Results (X) ≀ 10,000.

Step 5: Download the List

Once See Results (X) is 10,000 or less:

  1. Click Download (bottom right)

  2. Your export will download successfully

✅ Quick Troubleshooting

My results are still above 10,000

  • Increase Years of Ownership (Min) by 1 and re-check the count

My results dropped too low

  • Reduce Years of Ownership (Min) by 1 to broaden the list

Summary

To filter your Leads App results under 10k (so you can download them):

  1. Select your county in the search bar

  2. Open Filters

  3. Apply a filter + your Property Types

  4. Tighten using Years of Ownership (Min)

  5. Stop when See Results (X) ≀ 10,000

  6. Click Download

If you get stuck, reach out to OfferBolt Support through the in-app chat.

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